This will open your Tasks bar along the right-hand side of our screen, so you can check another thing off your list. If you’re in your inbox and want to start using Tasks for your to-dos, simply hit (g + k). Formatting shortcuts for bold like ( + b) or italics like ( + i) will also speed up your Google docs workflow.įor many of us, having a daily to-do list is essential. įor common text formatting, learning shortcuts can save you a lot of time-in Gmail or out of Gmail. If you do want to just reply to sender, just hit. This one solves an annoying problem I used to have in Gmail: the fact that when you click the “reply” button, it automatically replies to sender, requiring you to reselect “Reply all” if you want to make sure everyone’s looped in. Change the star with the simple shortcut. That way, you can mark emails with stars/icons to drop emails into each of the five inboxes (Inbox, Follow Up, Awaiting Reply, Delegated, Reference, and To Read). Instead, with this system, you create not just one inbox, but five. With Kelly’s Gmail organizational system, you no longer have Primary, Social, and Promotions tabs. Magically, the compose window will appear.ĥ. Hit when you need to write up a new email. Now we’re getting into our outbound flow. (Third is probably Report as spam: !) Use Trash when you really want to get something out of your inbox for good.
MAC KEYBOARD SHORTCUTS FOR GMAIL FONT SIZE ARCHIVE
Second only to Archive is Trashing emails. If you’re not using Archive to get emails out of your inbox, WYD? Archive means an email is gone but not deleted: you can always call it back up if you need to. Archive is truly the best invention of the last one hundred years. Then, with one click of a button, you can make them all disappear.
If you want to select every conversation since the beginning of your inbox, you’ll need to click the blue prompt “Select all 18,343 emails in inbox.” Do it, and suddenly all the conversations in your inbox will be selected. The shortcut to doing this is simply to hit ( + a). Select all conversations: + aĪ key to inbox zero is getting all the new emails out of your main inbox. Ready to navigate your inbox like a pro? We thought so. Top 10 Gmail Keyboard Shortcuts for Productivity Honestly, I cannot recommend you make these changes sooner. If you’re really serious about email productivity and organization, I would highly recommend you take 20 minutes to change your inbox workflow forever. I’ve been so impressed by the effects of this system on my own workflow that I also wrote about it over on the Process Street blog: Organize Gmail: Top Expert Tips to Reach Inbox Zero. The shortcuts I’ve chosen below were handpicked to fit into Kelly Stocker’s famous Ultimate Gmail Organizational System based on Getting Things Done(GTD) by David Allen.Īfter implementing Kelly’s Gmail organizational system, my inbox looks like it’s been touched by an angel (a really organized angel.)įor reference, here’s what my inbox looks like But just imagine the freedom when you start navigating your inbox using only your keyboard. Sure, you can spend your whole day doing email. Here at AppSumo, we’re all about productivity… and shortcuts. Scroll down, select the radio button next to “Keyboard shortcuts on”.From the dropdown menu, select “Settings”.Select the gear button (Settings) on the top right-hand side of your inbox.Top 10 Gmail Keyboard Shortcuts for Productivityįirst things first: Make sure Gmail shortcuts are turned on.Make Sure Keyboard Shortcuts Are Enabled.Because nobody wants to spend all day on email, but it happens way too often. Today, we’re going to explore Gmail shortcut fluency, with a focus on moving fast and boosting your overall productivity.
This means that you can-and should-dip back in to improve these essential skills whenever you can. It’s sort of a no-duh, right? To be productive in online knowledge work, you must have your basic computer skills down.īut this pyramid is non-linear, meaning that improving your basic computer skills-everything from browsing the web to using Gmail keyboard shortcuts-will help you in all other areas of productivity as well. The part I can’t stop thinking about is how the base of the pyramid consists of the basic computer skills and abilities you need to navigate online work-what Forte calls “digital fluency.” In the post, productivity guru Tiago Forte suggests a non-linear curriculum for modern knowledge work.
It’s called The Digital Productivity Pyramid. Several months ago, I read this blog post that I can’t stop thinking about. Find the best productivity strategy for you with a side-by-side comparison of top productivity frameworks.
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